Each year millions of visitors get attracted to the rich culture, iconic architecture lively entertainment scenes of the vibrant city of New Orleans. All these aspects together make the city a fantastic place to host events like expos, trade shows, and corporate events.
If you are planning an upcoming show in New Orleans, you will need to find the right company for your trade show exhibit rental New Orleans.
Here is an ultimate guide that will walk you through everything you need to know about renting exhibiting space and trade show displays for your next event in New Orleans:
Choosing a New Orleans Convention or Exhibit Hall:
New Orleans offers several excellent venues to host a trade show booth display. The main facilities you’ll want to consider include:
- The Ernest N. Morial Convention Center- This convention center has a massive exhibit space of over 1 million square feet, making it the largest convention center in New Orleans. Hundreds of trade shows are being hosted at this convention center each year.
- The Mercedes-Benz Superdome – Known for hosting major sporting events, the Superdome can also accommodate large exhibit booth rentals. There are over 350,000 square feet of column-free exhibit space.
- The Smoothie King Center – Formerly known as the New Orleans Arena, this venue offers 90,000 square feet of flexible meeting and exhibit space.
- The Hyatt Regency New Orleans – Connected to the Superdome, the Hyatt Regency has a 100,000-square-foot exhibit hall ideal for mid-sized trade shows and events.
- New Orleans Marriott – This hotel on Canal Street has over 60,000 square feet of meeting space and ballrooms for trade show exhibits.
To find the right venue that fits your custom exhibit booths, research each venue’s size, layout, restrictions, availability, and pricing. Consider proximity to hotels and transportation as well.
Finding a Trade Show Exhibit Rental Company in New Orleans:
Once you’ve selected a convention center or venue, the next step is finding an exhibit booth rental company. Several major providers in the New Orleans area offer high-quality exhibit rentals and design services. Key factors to evaluate include:
- Rental inventory – Look for a large selection of exhibit booths, displays, towers, counters, and accessories to choose from. This also allows you to 40×40 trade show booth.
- Design and build capabilities – Many rental companies also offer custom exhibit design and fabrication. This allows you to have a unique booth built if you’d like.
- Customer service and project management – You want a responsive, detail-oriented account representative to ensure flawless exhibit execution.
- Affordability – Rental rates, labor fees, and material charges can vary greatly. Get quotes from multiple companies.
- Convenience – Some companies have exhibit storage warehouses right near the convention center for easy load-in and tear-down.
Check Top rental companies in New Orleans online, review them, and ask for references to make the best choice.
Key Considerations for Your New Orleans Trade Show Exhibit:
Once you select a rental partner or an exhibition booth construction, you can start planning the details of your exhibit booth:
- Booth Size and Layout – Carefully review the floor plan for your show and choose the right booth size and configuration to fit your goals, budget, and exhibit size restrictions. Keep visibility and traffic flow in mind.
- Branding – Determine how you will clearly display your company name, logo, and key messaging on the exhibit. Through innovative branding like graphics, banners, digital displays, and more Bring your brand to life.
- Products/Services – Decide which products or demos will be shown in the booth. To showcase your offerings predominantly use display cases, monitors, and interactives.
- Lead Generation – Your exhibit needs clear calls-to-action and ways to collect lead information like sales pamphlets, iPads for surveys, lead retrieval systems, and giveaways for contact info.
- Staffing – You will need the right number of sales reps, product specialists, executives, and support staff to have a presence in the booth. Order customized apparel for your team.
- Technology – Incorporate technology like flat screens, sound systems, lighting, and digital graphics to create an immersive experience.
- Design/Decor – Use furnishings, flooring, lighting, plants, counters, and more to create a unique, memorable, and branded exhibit space.
Allow plenty of time for the custom trade show exhibit design, approval, and production process. Be sure to get a timeline from your rental company and submit orders well in advance.
Executing Your Trade Show Exhibit in New Orleans:
Once your New Orleans exhibit is designed and produced, you need to coordinate the logistics for the show:
- Shipping – Decide if you will ship your exhibit items directly to the convention center or use the rental company’s warehouse. Manage freight and tracking.
- Travel – Book travel and accommodations for your team. Manage all details for a smooth arrival.
- Set Up/Teardown – Confirm the schedule for move-in, show days, and move-out. Your rental company can handle installation/dismantling or provide labor to help your team.
- Staffing – Schedule your exhibit staff in shifts. Conduct a pre-show briefing to review goals, duties, schedules, and talking points.
- Lead Retrieval – Confirm your lead app or retrieval system is set up properly to capture sales prospects.
- Refreshments – Order catering, snacks, and beverages to keep your team energized.
You can make a powerful impact and reach your business goals at your New Orleans trade show exhibit only through precise preparation and an experienced rental partner. Use this guide to start planning today!